Staff scheduling rules

Make the rule visible where the assignment happens.

A policy document cannot check Thursday’s replacement by itself. Configure the working rules that apply, keep the relevant worker records current and inspect warnings before approving the roster.

Start free Watch the rules demo

Free to start. No credit card, and nothing reaches your crew until you publish.

Every warning shows its arithmetic
Your planner decides
A rule break always stops publication

Two workers in hi-vis on a building site reading the day’s jobs from one tablet between them.

See it work

A warning you can explain to the person it affects.

Rest, rolling hours, qualifications and availability, checked against every assignment.

Recorded in the console with demonstration data: the first 30 seconds of the guide.

The Fivexer console's Rules tab: working-time rules written as sentences with their agreed figures set into them, under a banner naming the instrument the starting point came from. — Actual Fivexer console. Each rule is a sentence with your own figure set into it, and an edited figure keeps a Reset beside it. The banner names the instrument the starting point came from and the date it was checked.

Actual Fivexer console. Each rule is a sentence with your own figure set into it, and an edited figure keeps a Reset beside it. The banner names the instrument the starting point came from and the date it was checked.

Every rule passes shows as one line, with the detail one click away.

The short answer

Fivexer checks the working rules you configure — rest, rolling hours, qualifications, availability — against every assignment in the roster, and shows the arithmetic behind each warning before a planner publishes.

What it checks: Rest intervals, rolling hours, required qualifications, site permission and availability.
What it does not supply: Automatically applied legal limits. Country packs are editable starting points; a blank rule is not checked and a configured rule is enforced and explained.
Who decides: Your planner. Fivexer explains the conflict and records it, and never publishes a rota that breaks a rule.

Check the boundary of the week

Monday’s first shift can depend on Sunday’s last shift. Include relevant history when checking rest and rolling hours. A clean-looking week is not enough if the previous period has been omitted.

Keep required rules distinct from preferences

Availability, required qualifications and configured limits determine whether an assignment is allowed. Preferences help choose between eligible alternatives. Review which conditions are mandatory before assuming a generated plan reflects your working agreement.

Rest, hours, skills: Must pass
Who likes which shift: Tie-breaker

Explain a warning before changing the setting

A warning may mean that the worker record is wrong, the shift is wrong or demand cannot be met. Check the underlying facts with the responsible planner. Changing a limit just to remove the warning changes the policy the system enforces.

Read the arithmetic behind a rest conflict

Illustrative rule, not a statement of Irish legal requirements: the organisation has configured 12 hours of minimum rest.

Input	Value
Previous shift ends	Monday 22:00
Next shift starts	Tuesday 07:00
Gap	9 hours
Configured minimum	12 hours
Decision	Does not meet the configured rule

Know the limit. Fivexer does not apply legal limits automatically. Start from a published country pack or configure rules manually. Because requirements vary by jurisdiction, sector, agreement and person, review every rule before use. A blank rule is not checked; a configured rule is enforced and explained.

Read the rostering documentation for setup detail, or return to workforce scheduling software for the whole workflow.